Privacy Policy
Version 1.0 · Effective May 2026
1. Information We Collect
We collect information you provide directly: name, email, phone number, organization details, and colony management data (frog records, events, photos, environmental observations).
2. How We Use Your Information
We use your information to provide the XenoTrack Colony Register service, send notifications you configure, and improve the platform. We do not sell your data.
3. Data Privacy
Your colony data is private by default. It is only accessible to members of your organization. We do not share your data with third parties without your explicit consent.
4. Data Storage
Data is stored securely using Supabase (PostgreSQL) with row-level security. Photos are stored in private cloud storage buckets accessible only to your organization members.
5. Communications
We may send you email or SMS notifications based on your preferences. You can disable any notification channel at any time from your account settings.
6. Data Sharing
Nothing is shared with external services (including Frog Social) unless you explicitly initiate sharing. Before any data leaves your workspace, you will see a preview of what will be shared.
7. Data Retention and Deletion
You can request deletion of your account and data at any time. Upon account deletion, your data will be permanently removed after a 30-day grace period.
8. Security
We implement industry-standard security measures including encryption in transit, row-level security policies, and role-based access controls.
9. Changes to This Policy
We may update this Privacy Policy. We will notify you of material changes and may require re-acceptance.
10. Contact
For privacy-related questions or data requests, contact us at the email address provided in your account settings.